GRANDRIDGE MEADOWS HOMEOWNER’S ASSOCIATION
Minutes of the November 1, 2017 Meeting of the Board of Directors
Nichole Barker Board President
Brett Menaker Board Vice President
Rebecca Bowie Board Secretary
Jack Briggs Board and Architectural Committee Member
Steven Burke Board Member at Large, Treasurer
Jack Donnelly Board and Architectural Committee Member
Jim Lampman Board and Architectural Committee Member
Gayle Stack from EverStar was present
The board discussed directors and officers bond and decided it was not necessary. All receipts and disbursements are now handled by EverStar instead of the BOD and EverStar is bonded. Brett Menaker moved to forego purchasing D&O bond, Jim Lampman seconded and the motion was passed unanimously.
Discussion was held regarding the boards previous practice of including self-addressed stamped envelopes in the end of year mailing for the return of proxy votes for the board directors’ positions. It was decided that this is not required, there is a very low rate of return and we can save money by no longer continuing this practice.
Gayle will investigate if there is any possibility of saving money on our property and liability insurance with the broker.
Discussion was held regarding the usefulness of the “HAO Leader” subscription. Jack Briggs motioned to discontinue the subscription, Nicole Barker seconded and the motion was passed unanimously.
The proposed budget for 2018 was reviewed with changes noted and agreed to. Brett Menaker moved to approve the budget as amended. Jack Briggs seconded and the motion was passed unanimously.
5.1 The Committee recommends switching the entrance lighting over to LED
5.2 Discussion was held regarding solar panels. Solar panels are deemed a structural addition to property and residents are required to fill out an ACC application. Applications are available from EverStar or any ACC member.
6. Old Business
none
7. New Business
It was unanimously decided that the board would donate the old laptop computer that was recently returned. Brett Menaker will insure the computer is wiped clean of all information and donate it to the Columbia Basin Veterans Association.
Discussion was held surrounding the end of year mailing. Nicole will draft the letter and will include encouraging notice to any members wanting to run for office. All current board members agreed to continue their positions if elected.
Jack Briggs motioned to close the meeting at 7:15. Brett Menaker seconded and the meeting was adjourned.
Minutes of the November 1, 2017 Meeting of the Board of Directors
- Call To Order
- Roll Call
Nichole Barker Board President
Brett Menaker Board Vice President
Rebecca Bowie Board Secretary
Jack Briggs Board and Architectural Committee Member
Steven Burke Board Member at Large, Treasurer
Jack Donnelly Board and Architectural Committee Member
Jim Lampman Board and Architectural Committee Member
Gayle Stack from EverStar was present
- Secretary Report
- Financial Report
The board discussed directors and officers bond and decided it was not necessary. All receipts and disbursements are now handled by EverStar instead of the BOD and EverStar is bonded. Brett Menaker moved to forego purchasing D&O bond, Jim Lampman seconded and the motion was passed unanimously.
Discussion was held regarding the boards previous practice of including self-addressed stamped envelopes in the end of year mailing for the return of proxy votes for the board directors’ positions. It was decided that this is not required, there is a very low rate of return and we can save money by no longer continuing this practice.
Gayle will investigate if there is any possibility of saving money on our property and liability insurance with the broker.
Discussion was held regarding the usefulness of the “HAO Leader” subscription. Jack Briggs motioned to discontinue the subscription, Nicole Barker seconded and the motion was passed unanimously.
The proposed budget for 2018 was reviewed with changes noted and agreed to. Brett Menaker moved to approve the budget as amended. Jack Briggs seconded and the motion was passed unanimously.
- Architectural Control Committee Report
5.1 The Committee recommends switching the entrance lighting over to LED
5.2 Discussion was held regarding solar panels. Solar panels are deemed a structural addition to property and residents are required to fill out an ACC application. Applications are available from EverStar or any ACC member.
6. Old Business
none
7. New Business
It was unanimously decided that the board would donate the old laptop computer that was recently returned. Brett Menaker will insure the computer is wiped clean of all information and donate it to the Columbia Basin Veterans Association.
Discussion was held surrounding the end of year mailing. Nicole will draft the letter and will include encouraging notice to any members wanting to run for office. All current board members agreed to continue their positions if elected.
Jack Briggs motioned to close the meeting at 7:15. Brett Menaker seconded and the meeting was adjourned.
